We are an environmental residential community on the shores of Lake Superior
The citizens of Brickyard Creek are committed to the active stewardship of our environmental community through the promotion of ongoing education, achievement of continued economic stability and being active, good neighbors throughout our Lake Superior communities.
Our sense of stewardship seeks to promote preservation, protection and restoration of the wildlife and natural plant communities along with the creek, watershed and lake resources that move through and around us at BYC.
Brickyard Creek (BYC) is an environmental residential community on the shores of Lake Superior dedicated to active stewardship and tranquility. BYC is focused on:
Mission, Vision & Values
We are a unique community of people focused on protecting our environment for future generations.
The citizens of Brickyard Creek are committed to the active stewardship of our environmental community through the promotion of ongoing education, achievement of continued economic stability and being active, good neighbors throughout our Lake Superior communities.
CORE VALUES & EXPECTATIONS
Guardians – Resilient – Agents of Change
We are focused and passionate about protecting, restoring and preserving our unique setting both within BYC and the surrounding communities, leading by example.
Transparency – Visionary – Accountable
We are deliberate and thoughtful in decisions and actions leading to community growth and improved infrastructure.
Common Concerns – Inclusive – Promotion of Learning & Growing
We are supportive of a diverse range of values-driven projects and activities that align with Brickyard Creek and the greater Bayfield community.
2020-2023 Strategic Plan
The BYC Strategic Plan was presented to the Board in May 2020, receiving unanimous approval. With that approval came the recognition that the BYC Board has needed to (and will continue to) serve as a working Board, actively addressing policy needs and decisions that will protect the vision and integrity of our community.
This plan specifically addresses actions in the following areas: Governance, Land and Lots (Future Development), Community and Communications. With this plan, future vision and planning work will be driven by the BYC Board with support from key committees.
A Short History of Brickyard Creek
Featured in the Boreal Forest Citizen Fall/Winter 2006/7 Vol. 1
Sitting very comfortably in the trade winds at my Caribbean home, I was struggling to envision the North woods. Bob, who was on St. John to work with me on an eco-tour resort, was describing land he had been purchasing near Bayfield. All I really knew from my geography books was that Bayfield was somewhere near the tundra, or on Lake Superior, or something like that. As Bob talked, I was picturing the quintessential small cottage nestled beneath the canopy of giant pines, surrounded with wild flowers, bear, and wolves – kind of like Little Red Riding Hood’s place. I was also wondering why most of his working trips to the tropics were in the winter. I didn’t give the North woods much thought after that, happy to be living in a place that never, in the darkest night in the middle of winter, saw a temperature reading below 63 F. – ever. Little did I know that two kids later, and with a lot of pressure from my now ex- wife, I would be moving back to America, where, after 15 years in the Caribbean, I landed in Northern Virginia with boxes of flip-flops and other useless tropical artifacts.
It wasn’t too long before Bob invited me to Bayfield to help him figure out what to do with all of those “North woods” properties he had purchased. I was looking forward to seeing this part of the world for the first time, but I was worried about the cold. Not having experienced winter in America for 15 years, I bought boots and a coat and headed to Minneapolis, where I was picked up at the heated airport in a heated car, parked in a heated garage and walked into a heated house. That was easy. The next day we started driving to Bayfield. I had always thought April was a relatively warm month. Not here. We stopped on the way and replaced my new boots and coat with newer boots and a warmer coat.
We drove through Duluth, where I got my first view of the largest lake in the world. There was ice in it. We traveled through a few small villages that seemed ready to be swallowed by either Lake Superior or the North woods, depending on which side of the highway you were on, and finally got to Bayfield. The trip left me a little puzzled. Some things were missing from my long held vision of the North woods. I turned to Bob and asked where all of the bear were.
- They are still sleeping.
- Where are the wild flowers?
- It’s too early in the year.
- Where is Little Red Riding Hood’s grandmother’s cottage?
- I don’t know.
After a brief tour of Madeline Island and the Bayfield area, I started the first of a hundred walks through the Brickyard Creek forest. I’m glad I bought the new boots. Fortunately, spring turned to summer and I started to feel right at home – with the mosquitoes; though they were thicker and more persistent here than I had ever seen in the Caribbean. I guess when you only have three or four months to do your thing; you are certainly going to be hell bound for glory to do it. I had a great time exploring the forest alone, and was only chased out twice, once by a mother bear, and the other time by a mother partridge.
Bob had just finished a marina – almost, and he had put up a new industrial looking building where the employees of the National Park Service were happily going about their business of maintaining the nearby islands – well, that’s not quite true either, they didn’t seem happy. The land around the marina was at issue. What could be done with it? Should anything be done with it? It didn’t take a seasoned developer or a highly educated environmentalist to see that this land was obviously very unique. Lots of wild flowers, lots of bear, a great tree canopy – well, except for the meadow. A past associate of Bob’s had prematurely cut two large swaths through the forest south of the creek assuming, I guess, that he would need a storage area for all of the boats in the new marina. We later cleared all of the felled trees and decided to call our new open space, “The Meadow”. It seemed that the easiest thing to do with Brickyard would be to sub-divide the whole thing. The lakeshore lots would sell, but what about second and third tier lots. And what would happen to the trees and the wildlife in a conventional sub- division? As I spent more and more time walking the land, I kept coming back to the vision I had had when first hearing about this property. Though the “cottage” idea had not hit home yet, I did see several areas where, if properly sited, a cottage could be built to look as though it was born there.
Unsure what to do, I decided to travel around the region to see what other developments in the North woods looked like. Throughout Northern Wisconsin and the North Shore of Minnesota I saw the standard fare of town homes, strip centers, and the ubiquitous plastic sided suburban homes sitting proudly just inches from the closest roadway. I was afraid that my vision of the quintessential “Cottage in the North woods” was busted.
Back in Bayfield, I suggested to Bob that we might have an opportunity to develop a world class “Cottage” resort on the land behind the marina. With some arm-twisting and after a lot of explanation, he agreed. The planning of Brickyard Creek had officially started. After a lot of tweaking, the “Cottage Resort” idea evolved into a low-impact cottage neighborhood to be marketed as second (or third) homes. We were starting to get pretty excited about this project. We imported some of the concepts from our past eco resort project, invented a few more, hired an architect who was well versed in vernacular design, printed up some nice brochures, and waited for the buyers. Nothing happened. The locals and the people who were hanging around the new Marina thought we were nuts. I remember a conversation I had with one of them. It went something like this -
We are going to build “turn of the century” style cottages in the forest behind the marina. What about the mosquitoes?
We will clear an area just large enough for the footprint of the cottage and chip up the felled trees to create nature trails to the beach. What about the mosquitoes?
We will create a set of legal documents that will allow for the forest surrounding each cottage to be preserved an even enhanced. We won’t allow lawns, clear cutting, traditionally designed foundations, or any other environmentally destructive convention. What about the mosquitoes?
Mosquitoes? We will use bacillus thuringinsis. What’s that? It is a soil bacterium that kills mosquito larvae naturally. What will the bats eat?
Things were pretty slow around here in the beginning. We had no buyers, but we did have a lot of head-scratching tire kickers who, once they learned about this crazy scheme, would go home to pack up their family and friends and bring them along just to see the circus. Encouraged, we decided to build a model cottage. We built a Creekside design just across the creek from the marina. We didn’t have a bridge so I placed a couple of logs over the creek for access to the model from our office at the marina. My contention was that anybody who couldn’t cross the creek on the logs without falling in shouldn’t own a cottage in the North woods. Bob didn’t agree. So, armed with a brand new vehicular bridge and our brand new Creekside Cottage, we prepared for the onslaught of eager buyers. Nothing happened.
One could have assumed that we were definitely way out on the fringe if compared to conventional projects. As I look back I am starting to realize that not only were we no where near the fringe, we weren’t even on the same planet. We didn’t clear lots. We only cut roads that were needed to access the few cottage sites we were offering for sale at the time. We planted native prairie grass in the meadow. We created several hundred feet of wood- chipped nature trails. We hoped that our prospective buyers would get to see a bear while looking at cottage sites and not run all the way home to Minneapolis. We actually condominiumized the cottages so that the land around the cottages would be protected through recorded restrictions. We designed a pier system that kept the cottages above the land so the foundations would not alter existing drainage patterns. We voluntarily reduced our allowed densities. We frowned upon turning the forest into a park- like setting. Trees that fell in the forest stay to add nutrients for the next generation. We didn’t even have a sign. Bob once commented to me that, “We are the best secret project in the state”.
We were stuck scratching our heads and wondering what else we could do to make this thing work. It is difficult to walk a prospective buyer onto a heavily wooded cottage site and show them the exact spot where their kitchen sink will be located. Not that we didn’t know where it was to be located, we did; or I did (Bob was still a bit behind the eight ball). It’s just that most people cannot envision a cottage when a cottage isn’t there. Bob asked me what we should do. After considerable thought, I concluded that I didn’t know. While still scratching, and to our surprise, a few very brave buyers started showing up and signing up for cottages. We were finally able to build a microcosm of the proposed project, which made envisioning cottages, and sales, a lot easier.
A few of you bought into this concept early on. Some have just recently come aboard. But you were all obviously attracted to something here, and it wasn’t just our good looks. After all, even though we are developers, we refused to be looked upon as sex symbols. Whatever the attraction – the Lake, the meadow, the wildlife, the creek, the trails, the speed bump – let’s hope that we can preserve it far into the future so that our children and their children will be able to spend time at Brickyard Creek and enjoy the same things we have had the great opportunity to experience.
- Dave Culberson
The Brickyard Creek Community Association includes the Brickyard Creek Community Association, Roy’s Point Shores Lakeshore Lots, Brickyard Creek III Lakeshore Lots, Roy’s Point Boulevard, Brickyard Creek (Class II Trout Stream), interior roads, secondary roads, the Brickyard Creek Bridge, nature trails and associated common property. Read more about our structure below.
The Brickyard Creek Community Association owns and is responsible for maintaining and repairing the Common Properties, including interior roads, driveways, meadows, ponds, wells and of course, the forests that surround the Brickyard Creek cottages. The Association has the power to assess members to fund such activities. The Association is also responsible for governing the affairs of the Brickyard Creek Condominium Community.
In addition to The Brickyard Creek Community Association there is an Umbrella Association. The purpose of the Umbrella Association is to own, operate, maintain and repair off-site facilities and amenities, including but not limited to Roys Point Blvd, the Brickyard Creek bridge, nature trails, Roys Point beach and gazebo areas. Owners of Brickyard Creek cottages and Brickyard lakeshore lots are automatically members of the Umbrella Association. The Association also has the power to assess its members to fund activities.
Responsibilities of the Association
To the cottage owner:
- Maintenance of infrastructure including roads, culverts, and driveways
- Maintenance of hiking trails
- Maintenance of entry area Hazardous trees
- Maintenance of faulty well pump or well line
- Well shocking if tested unsafe
- Snowplowing roads and driveways
To the lakeshore owner:
- Maintenance of roads
- Maintenance of hiking trails
- Maintenance of entry area
- Snowplowing roads and driveways
The Brickyard Creek HOA Board is a group of owners who volunteer their time to ensure our community thrives and abides by the principles and vision on which this development was built.
Their photos and bios can be viewed in the Board section of this page.
See our Community News page for the latest Board updates.
Committees are an integral part of our structure here at Brickyard Creek. Committee participation is a great way to get involved and help make a difference. Below are descriptions of our current committees.
- Finance Committee
- Stewardship Committee
- Forest and Watershed Committee
- Architectural Control Committee
Detailed descriptions of each committee can be found in the Committees section of this page.
See the Community News page for the latest committee updates.
Contact our BYC Manager, Jeff Garrett if you are interested in volunteering.
Board of Directors
The Brickyard Creek HOA Board is a group of owners who volunteer their time to ensure our community thrives and abides by the principles and vision on which this development was built. Their photos and bios are below.
Peter Jaroff - President
I have been coming to Brickyard Creek for 20 years now, and my wife and I currently own the property at 47 Olivia Lane. I have had a long career in TV and radio broadcasting, and currently teach television and web and social media production, writing, and professional development at Temple University. I believe my long experience with Brickyard Creek and my background in communication will be an asset to the Board.
I want to be able to give something back to the Brickyard Creek community, which has meant so much to me and my wife over the past 20 years. I admire the values around which the community is based and would like to see them continue to be communicated to new generations of owners and renters.
My goal is to work to preserve and enhance the quality of life that has been established for Brickyard Creek and to find ways to continue to improve communication within the community and between Brickyard Creek and the larger Bayfield community.
Sheldon Goldberg - Vice President
Sheldon’s bio will be posted soon.
Peggy Knapp - Treasurer
There is a time to listen and a time to contribute your voice. As a relatively new owner, I spent a couple years listening to our community, learning as the homeowner association has evolved. It feels like the right time to step up to serve, and I bring skills and experience that will benefit our community.
I hold a doctorate in education, with an emphasis on environmental education, and am the former Director of Programs at Minnesota’s Freshwater Society, a statewide environmental advocacy organization. My professional and academic focus has always been on water- protecting it, teaching about its significance, studying our many relationships with it, and creating programs that develop community leadership to protect and improve water quality.
Prior to my experience in education, I spent a decade as an environmental journalist at CNN, TBS, and CNN International and a science field reporter on TPT, a public television network based in Minneapolis/St. Paul. Fresh out of college, I was a working actor, voice talent, and improvisational sketch comedian.
I believe that everything is connected to everything else, including the BYCCA. My goals for the Board reflect that belief- to strengthen the relationship between our community and that of the greater Cheq Bay area, increase the resiliency of the built and natural environments of BYCCA, better describe the role of rentals in BYC, and ensure that BYCCA values and mission guide the future development of the remaining cottage sites and land.
Jim Arts - Secretary
I graduated from UW Eau Claire in 1986 with a degree in marketing. For 30 yrs, I worked for a heavy haul transportation firm. In 2019, I retired and am now a part-time volleyball official. My board experience includes serving on the Badger Region Volleyball Association board as the referee chair for three years. I have also served on varies committees for USA Volleyball to promote the education and training of referees in the sport.
My wife Kathy and I are from Oconomowoc, WI. We have two daughters, Kasey and Maitlin and a Bernese Mountain dog named Odin. I love the outdoors and enjoy hunting, fishing, kayaking and hiking.
Our journey to Brickyard Creek began when Kathy and I took the kids on an overnight kayaking trip to Sand Island. Even though both Kathy and I had spent summers in the north woods, we had never been this far north. It was like a whole different world. We then made it back up to Bayfield when my daughter Kasey attended Northland College. At that point, Kathy started to casually look at property in BYC. Our search got serious when our families sold their lake properties in the Minoqua and Rhinelander areas. It took us two years and many trips up to Bayfield to find our cottage on Casey Lane in 2019. Kathy and I tried renting out our cottage for two years, but found out it got harder and harder to share our second home with strangers. With Kathy’s retirement from teaching middle school math and science, we decided we wanted to be able to spend more time at the cottage and come and go as we please. We love being able to come spend time with our daughter Kasey, who works for the National Park Service, and her husband Michael, who is part owner of Bay Area Environmental Consulting. Our other daughter Maitlin is a middle school teacher and is able to spend time with us at the cottage during the summer and her school breaks.
Since we are now spending more time at BYC, I believe it is important to get involved in the community. As a board member, I look forward to working with others to preserve and enhance the special place we have here at Brickyard Creek.
I have served on several boards throughout my career (various roles, president, sponsorships, marketing/communications). I am very familiar with board operations and expectations and furthering of the mission of the association/organization.
Living very part-time and seasonally in BYC, my involvement has been less than stellar with the community, beyond being a good steward. Recently I have been involved in discussions supporting Jeff and his continued success at BYC (a pseudo committee member if you will).
My son and I spend more and more of our time in Bayfield (we live full time in Minneapolis), because we absolutely love it! Our community is becoming increasingly popular and in demand. I want to be sure we protect its beauty and magic while continuing to grow BYC in an organic and healthy way.
The board has done an intense amount of work in the last year to put in place policies to insure a solid foundation for BYC. I would like to build upon that and additionally develop policies and procedures for rentals that are implemented and enforced (increased traffic, use of grounds, garbage removal, beach usage, etc.).
Committees are an integral part of our structure here at Brickyard Creek. Committee participation is a great way to get involved and help make a difference. Below are descriptions of our current committees. See the Community News page for the latest committee updates. Contact our BYC Director, Jeff Garrett if you are interested in volunteering.
The Finance Committee is responsible for development of a recommended annual budget and assessment; planning for the short and long term viability of the Associations and their ability to finance their mandated responsibilities.
The Stewardship committee has the responsibility to steward the Brickyard Creek Community Vision, Mission, and Values through education, volunteering, and social gatherings. The Committee has made a commitment to:
- Incorporate the Vision Statement, Mission and Goals into all aspects of the Brickyard Creek Community.
- Recognize the various changes facing our community which affect achievement of the Vision and goals – current and future.
- Engage members of the Brickyard Creek Community in a sustained dialogue about the unique nature of our natural environment.
- Continue to build a sense of community; a sense of belonging among the neighbors of Brickyard Creek.
Forest & Watershed
Our Brickyard Creek Community is a special place to each one of us. As an association, we have collectively committed to become environmental stewards and practice a philosophy of enhancing and sustaining the uniqueness of this special place. The Forest and Watershed Committee continually strives to be the foundation for stewardship here at BYC and in partnership with the larger community of Bayfield.
Members of this important committee have a multiple role and responsibility – to preserve, restore and enhance the common grounds of the BYC Community.
The Main purpose of the Architectural Control committee is to receive, review, and approve or disapprove plans and specifications that are mandated to be submitted to the committee before the commencement of construction of improvements on condo sites and lake shore lots to assure harmony with external design in relation to surrounding structures and topography. Members considering modification to their cottages and surrounding property need to contact our director, Jeffery Garrett, to discuss and share their plans prior to proceeding.
The Brickyard Creek Director is the contact person for all issues relating to the administration, operations and maintenance of the BYC Community Association, The Umbrella Association, Roy’s Point Shores, and BYC III lake shore property. The BYC Director facilitates communication among and between property owners, potential buyers, the board of directors, board committees, contractors, suppliers and a broad network of community partners.
I first experienced Lake Superior on a backpacking trip in the summer of ’96. It was the 4th of July and miserably humid – far too warm to hike. The “big freezer,” as the locals referred to the vast inland sea, did not provide the relief they had promised until the very next day when it snowed. Only a few flakes, but upon seeing the big puffs of white drift down, I turned to my wife, Diane, and stated matter-of-factly, “I need to live near this lake.” As so often happens when one makes such a pronouncement it was only a matter of time before fate directed my life to Bayfield.
Like many, Brickyard Creek was attractive because of the proximity to the lake and the islands. However, I was quickly mesmerized by the towering mix of hemlock, spruce, balsam, and pine that make up the forest. In fact, on my first tour of the property in 2002 I asked Bob Davidson what the place looked like in the winter. Not missing a beat, he stated that it was a “Wonderland,” and I was sold.
Early explorations around the property always ended with a game of fetch with Catch the Border Collie who was often waiting at the end of the sales office driveway with a frisbee in her mouth. I loved her and told David Culberson if she ever had puppies…
So in October of 2003 Sydney picked me.
Her introduction into our lives changed everything. Beforehand, I spent all my days (and many nights) as a trainer and operations manager for a growing Twin Cities company. While I still worked hard and pursued excellence, I was happily required to take many, many, many hikes along the roughed out trials throughout the BYC property. Of course, we did an excellent job of keeping the path along the creek passable to the beach where we played endless games of fetch. Like mother like daughter I guess.
Admittedly, what I most liked about being in the forest was the way it made me feel. There was something about the density, age or type of trees and plants that brought a sense of awe or even reverence. I didn’t understand it at first, but I knew I had stumbled on a special place. Over the next decade, I took many walks with Dale Klubertanz and other naturalists and learned that we lived within a “pocket” or remnant boreal forest that contained rare plants and trees not found elsewhere on the mainland of Wisconsin.
During this time I was also spending many of my early evenings playing with Sydney’s family and talking to Dave for hours about environmental development practices. I learned that our cottages were designed and constructed so that “blending into nature” was the primary architectural statement. That is when it became clear to me that Brickyard Creek had the opportunity to be world class and my appreciation for the community became more tangible.
In 2011 I saw a need to become involved. I was elected to the Board of Directors and assigned to a committee that oversaw operations. Soon after, I was hired to manage the association with the goal of improving the infrastructure and trail system and creating relationships that could assist the community in reaching its full potential.
The Brickyard Creek Identity Statement is the blueprint for these aims:
“Brickyard Creek is a residential environmental community on the shore of Lake Superior dedicated to active stewardship and tranquility. BYC is dedicated to lake, land, learning, lifestyle, leadership, and legacy.”
The “L” alliteration expanded the idea of who we are and what we can be. Highlighting our community values brought about an evolution that created meaning, initiated action, and outlined the manager position and goals.
- Maintain Brickyard Creek’s infrastructure and grounds with total vision and a keen understanding of aesthetic.
- Establish and sustain a day-to-day operation plan to assure member well-being and protect their investment
- Connect with the greater community to preserve Brickyard Creek’s long-term viability
I believe more than ever that we are establishing a community model that is unique, purposeful and remarkable. Together we are becoming a leader and building a legacy. I am honored to be of service to the Brickyard Creek Community.
Jeffery Garrett, Brickyard Creek Director
Phone – 715-781-3958
Email – Jeffery.BYC@gmail.com
Being the hub of communication at BYC is an essential component of the manager position and key to BYC’s development as a vital, sustainable community. Skills in information sharing, policy and protocol development and interpretation, conflict resolution, community relations and development are essential as the director works with:
BYC Residents and Guests
- Serve as the “on call”, first point of contact, hands-on resource to residents, guests, vendors, and community partners; answering questions, providing policy interpretations, recommending resources, and facilitating communication and problem resolution.
- Facilitate understanding of and oversee compliance with Common Expectations, ACC processes, and other adopted board policies.
- Conduct welcome meetings with all new owners, providing a community overview, a copy of handbook, Q&A, tours.
- Serve as link or messenger between residents, the Board of Directors.
- Support development, maintenance, and availability of various essential printed and electronic resources including: The BYC Handbook, Common Expectations, other adopted policies.
- Support development and maximum use of BYC Community Website, Face Book and other social media platforms as platforms for communication dissemination of information.
BYC Community Partners
- Maintain a solid working relationship with the National Park Superintendent, park staff, and park support organizations.
- Maintain a solid working relationship with Roy’s Point Marina staff, leadership, and members.
- Maintain a solid working relationship with The Developer (Roy’s Point Limited Partners and Brickyard Creek Limited Partners).
- Maintain a solid working relationship and “as needed” contact with Winfield Inn and/or other rental management agencies approved by the board.
Bayfield Community Partners
- Maintain a solid working relationship and regular connection with Red Cliff PD and Bayfield Sheriff and other emergency responders.
- Attend Bayfield area community meetings as a representative of the Brickyard Creek to stay informed, develop relationships, educate, provide support; and facilitate BYC community residents to do the same.
- Volunteer as a representative of the BYC Community and facilitate BYC community residents to do the same.
- Solicit expert advice and consultation from Bayfield area Partners (e.g. SOIE) and facilitate development of joint forest and watershed projects at BYC.
- Develop and maintain a working partnership between the Friends of Apostle Islands National Lakeshore and the BYC community and residents.
- Promote BYC with local businesses and community organizations.
Boreal Forest Citizen
- Facilitate contributors to the Boreal Forest Citizen newsletter.
- Facilitate opportunities for residents to volunteer in Brickyard Creek.
- Facilitate monthly work mornings – entry weeding/planting, staining projects, trails, etc.
- Facilitate BYC volunteer support work with community partners (Nat’l Park, Bayfield Regional – Conservancy).
- Promote community involvement and promote pathways for BYC residents and guest to “live the vision.”
- Facilitate educational events.
- Facilitate fun activities or adventures – sports, art, how-to projects, music, etc.
Board of Directors and Committees
- Serve as recording secretary and staff resource for the board of directors.
- Provide staff support for the work of the Vision and Forest and Watershed Committees, and other action groups as approved by the Board.
- Provide insight, offer recommendations, and initiate action as needed and directed regarding such matters as:
- ACC Guidelines
- Association(s) vs Owner responsibilities (e.g. holding tanks, wells, sewers)
- Rental policies and practices
- Fees and Assessments
- Common Expectations, Rules and Regulations.
- Monitor and facilitate compliance with Common Expectations.
- Help draft, edit, and review correspondence.
- Support continued development, maintenance, and distribution of the Brickyard Creek Handbook both in print and via the BYC Community website.
- Support development of and implementation of a website architecture that would best disseminate essential information, support committee work, and be an interactive resource for BYC residents and others.
- Serve as point contact and process facilitator for the Architectural Control Committee (ACC). Provide and collect required information, and oversee communications to assure submission, review and approval the processes are completed in a timely manner.
- Monitor all residences to assure compliance with ACC guidelines and protocols.
- Maintain good working relationships.
- Establish clear and consistent expectations with vendors.
- Routinely meet with vendors to review work plans.
- Help the vendors develop a sense of ownership that results in quick, reliable service.
- Evaluate quality of service and providing input.
- Work with vendors to anticipate needs by helping them to always look ahead.
Realtors and Potential Buyers
- Answer questions via phone or email.
- Provide tours and be available for sit-down meetings.
- Maintain solid working relationship with local realtors regularly providing them with information about BYC’s Mission, Vision, and Values; community policies and resources.
- Add “tags” to community website and other social media to drive traffic.
Operations and Maintenance
Conduct the following operations and maintenance activities; arrange for, coordinate and oversee the activities provided by third-party contractors as follows:
- Wells: routine well inspection, diagnosis, repair and maintenance.
- Hazardous tree management: Work with professional contractor to coordinate hazardous tree management. Also, remove downed trees from roads, driveways, and hiking trails in a timely manner.
- Trash Coordination. Work with trash and recycling haulers to coordinate a seasonably appropriate trash pick-up schedule. Routinely check trash area and clean up any refuse as needed. Ensure that the trash area and adjacent areas and roadways stay cleaned up.
- Signage: Maintain all signage and ensure that damaged signage is repaired and replaced promptly.
- Perform trail maintenance and enhancement consistent with annual operations plan and budget.
- Beach and Picnic Area: In cooperation with Roy’s Point Marina and Roy’ Point Limited Partners; provide maintenance and enhancements consistent with the annual operations plan and budget.
- Monitor road conditions and execute operations plan to repair and maintain roads, condominium drive ways and parking areas.
- Coordinate activities with expert contractors to develop and implement long-term road maintenance and repairs consistent with annual operations plan and budget.
- Contract with snow plow supplier to have snow removed from BYC roads during the winter season.
- Conduct routine/frequent walk-arounds to monitor security and general appearance of BYC communal areas.
- Act to ensure timely correction of infrastructure problems as they occur.
- Provide for entry maintenance.
Provide, arrange for and oversee the following Financial Administration functions:
- In conjunction with the Treasurer and Finance Committee prepare and present an annual operating budget.
- Draft bi-annual financial notes to aid the finance committee and BOD.
- Monitor collection of all assessment and related member charges and work with Treasurer to address overdue payment issues.
- Hire and provide administrative oversight for a bookkeeper.
- Provide oversite on the payroll, taxes, and other gov’t forms.
- Maintain a banking relationship with a local bank.
- In consultation with the Finance Committee and the bookkeeper, set-up an effective system to pay invoices promptly and maintain current P&L’s.
- Communicate with the bookkeeper to assure accuracy and manage adjustments.
- See Board approval for all non-budgeted expenditures over $500.
- Manage expenses to come in at or under budget.
- Fill out bank loan forms for all potential buyers and closing papers.
PO Box 1491
Bayfield, WI 54814